US DOL / ETA TA Event Planner
An event planning tool thats scalable and future-proof
When the previous contractor left the US DOL TAU team without a scheduling tool, we we're tasked to build a product that not only fulfilled the need, but did that with budget and extreme time constraints in mind. An MVP was planned and quickly iterated on in order to build a product that was scalable, and immediately usable.
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Challenge
The previous scheduling tool used for DOL events was owned by the previous contract holding agency. Upon transitioning, the planning tool rights were revoked. The DOL saw this as an opportunity for a much needed upgrade.
Solution
A new and improved, feature rich, government event planning and scheduling product to meet the diverse needs of the DOLs audience. The tool had to meet government level compliance and accessibility standards while maintaining a competitive level of design in both form and function, and also be scalable and future-proof for ongoing sprints and additional needs as they may arise.
Focus Areas
Product Research: Competitive analysis, market analysis, feature validation, stakeholder feedback, user feedback
Project Management and planning: Roadmap and sprint planning, backlog grooming, Agile
Prototyping: Clickable prototypes and interactions demos
Product Strategy: Requirements gathering, roadmapping, MVP planning, future feature delivery
Product Design: High-fidelity designs
Supporting materials: Proposals, stakeholder briefs, test plans
Impact and Deliverables
Quantitative Impact
Reported substantial improvement in productivity and an estimated ~32-40 hours saved/event for event coordination staff.
Completed 12 sprints and delivered MVP product in 5-month timeline
Completed 10 post MVP sprints and delivered in a 3-month timeline
Launched 5 new features
Completed 45 user stories for feature, functionality, and UX improvements
Design, Leadership, Project Management
Launched MVP
Launched additional iteration - V2 planner
High Fidelity Designs and prototypes
Scope, led stand-ups, retros, sprint planning and sprint reviews, managed development and testing.
Delivered a flexible and aggressive product Strategy to deliver MVP and future enhancements
Built on a scalable and future-proof/thinking design system and establishing jobs-to-be-done framework thinking
Feature validation and requirements planning, MOSCOW
Productivity and enhancements/organizational process and efficiency improvement analysis
Briefed stakeholder/business on roadmap and scope/LOE planning, and funding for investment.
Design Systems
Product Research, feature validation, and heuristic review, journey and experience mapping
Design system and component library established